The PMP Certification Process Overview

The PMP® Certification Process and the requirements for becoming a PMP® are quite complicated if you haven’t taken any PMI exams (like CAPM® or PMI-ACP®) before. Reading the PMP® Handbook alone will not help you much as you will still have some questions unanswered.

A) Fulfil PMP® credential requirements:

1. Must have enough project management experience as stipulated by PMI
   • For secondary degree holders (e.g. high school diploma, associate’s degree): need to have at least5 years of project management experience and a minimum of 7,500 hours leading and directing projects
   • For four-year degree holders (e.g. bachelor’s degree): need to have at least 3 years of project management experience and a minimum of 4,500 hours leading and directing projects
2. Have the required 35 Hours of Project Management Education
   • Any education on project management offered by a formal education provider taken at any time before the PMP® exam will satisfy this requirement, e.g. a course in your degree curriculum about project management with a length of more than 35 hours;
   • The course on project management is NOT required to be based on PMBOK® Guide. BUT taking a course based on PMBOK® Guide will help you also in your PMP® preparation (try to find a PMP® exam prep course provided by a PMI Registered Education Provider (R.E.P.)that is accredited by PMI, more on that later).

B) Apply for the PMP® certification online:

1. The most convenient way to apply for the PMP® exam is through the online system at http://certification.pmi.org.
2. Sign up for a user account first. After which you can log in and begin filling in the PMP® application form. The information entered on the PMP® application form will be stored on PMI’s web server for up to 90 days. You will get an email reminder from PMI a few days before that period will expire and all the information be deleted.
3. Read the article on common mistakes of PMP® Application and how you can avoid them.
4. [Optional but highly recommended] Become a member of PMI. Though it is not required to become a paying member of PMI to take the PMP® exam, being a member allow you to enjoy discounted PMP® and other certification fees, a free downloadable copy of PMBOK® Guide and many online PMP® exam reference books. The PMI annual membership fee is US$129 plus US$10 of first-time registration fee. The money you will save by becoming a member will be much more than the cost of the membership fee for the first year.
5. After you have completed the online application form, submit it and wait for the approval to sit for the PMP® exam from PMI (in the form of an email).
6. You can now pay the PMP® certification fee online (US$405 for members and US$555 for non-members). Remember to pay $139 for the membership fee first if you haven’t before paying the PMP® certification fee, you will get an instant saving of US$16.
7. [Selected randomly by PMI] If you are so fortunate to be chosen for an audit by PMI, you will get a notification email immediately after you have paid the exam fee. Act as fast as possible to send them all the required documents (e.g. academic certificates, 35 hours of project management education certificate, proof of working experience, etc.). Otherwise, you will be given an email authorizing you to schedule your PMP® exam at Prometric website.

C) Schedule, attempt and pass the PMP® exam:

1. Though you are given a 1-year validity period during which you can schedule the PMP® exam at any time, it is advisable to schedule the PMP® Exam at Prometric website as soon as possible. This arrangement has two benefits:
   • Exam places are limited, the faster to schedule, the more likely you can schedule the exam at a date and time you prefer;
   • Having scheduled the exam will give you a tangible target for you to prepare consistently for the PMP® exam.
2. Prepare and study well for the PMP® exam by making use of the PMBOK® Guide guide, a PMP® study guide as well as numerous PMP® practice exams.
3. On the date of the exam, arrive at the exam centre early. Relax and enjoy the exam.
4. You will be notified of the exam result immediately after the exam. The center staff will give you a printed proof of your exam achievement. If it is a pass, congratulations, you are immediately a PMP®! If, unfortunately, you fail the first try, make plans to retake the exam. You can have up to 2 more chances to take the PMP® exam within the 1-year validity period (though you must pay the re-exam fee separately).

D) Obtain PMP® PDU for re-certification

1. The PMP® certificate will be mailed to you within 6-8 weeks.
2. The first benefit of becoming a PMP® is that you can request a PMP® lapel pin free of charge (details will be emailed to you several days after you have passed).
3. If you pass the PMP® exam, you are immediately a PMP® and your 3-year PDU re-certification cycle begins. Collect at least 60 PDUs per 3-year cycle to allow you to renew your PMP® credential.
4. You can make use of PMI’s online system to report PDUs to PMI. When you have accumulated enough PDUs, PMI will send you a renewal notice. The renewal fee is US$60 for members and US$150 for non-members.

What’s Next?

If you fulfil the PMP® requirements and are eligible for the PMP® exam, you should next try to understand how much time, money and efforts are needed to get your PMP® title. This is the second most pressing question any PMP® aspirants would ask. 

PMP®️ Domain Information & Overview

Introduction

Welcome back to this series on the Project Management Professional (PMP)®️ certification. In this article, we will cover everything you need to know about the domains/performance areas covered in the PMP examination.

First off, let’s start with an explanation of what domains are.

What Domains Are Covered on the PMP Exam?

Project management is defined as the application of knowledge, skills, tools and techniques to project activities/tasks to meet project requirements. The project activities/tasks a project manager has to perform are divided into five performance areas or domains. These are the five domains that are covered in the PMP exam to ensure you have all the competencies needed to successfully manage any project.

The domains are:

Initiating

This domain covers defining a new project or phase and initial scope, getting authorization, getting initial financial commitment and identifying stakeholders.

Planning

This domain covers defining the scope, objectives and a clear course of action that will be taken to achieve the objectives. All the planning information is stored in the project management plan, which often needs to be revisited if a change happens.

Executing

This domain covers executing the work defined in the project management plan, coordinating people and resources.

Monitoring and Controlling

This domain covers tracking and reviewing the progress and performance of the project and initiating changes if necessary.

Closing

This domain covers finalizing all activities and formally close the project. It may involve getting client acceptance and documenting lessons learned or changes to assets.

How Often Are the Domains Updated?

In order to ensure that the Project Management Professional certification evolves with the profession and reflects competencies needed by present-day project managers in their day-to-day activities, the Project Management Institute (PMI®️) conducts role delineation studies (job analysis) every five to seven years (PMP Certification Handbook, 2017). The role delineation study is performed by an independent party and is validated by volunteer project managers all over the world.

The outcome of the role delineation study may indicate changes to the terminology, tasks, knowledge and skills needed by project managers. This will result in an update to the domains, which domains are most important and how many questions are allocated within each domain in the PMP examination. The changes to the domain are outlined in the PMP exam content outline, which was last published in June 2015. A change in the PMP exam content outline results in a change in the PMP exams.

It is important to note that even though the PMP exam is based on the PMP exam content outline, sometimes the PMP exam also changes even when the exam content outline does not change: for example, when a new edition of the Project Management Book of Knowledge (PMBOK) is released. The PMP exam was last updated on March 26, 2018

How Much is Each Domain Worth on the Exam?

The number of questions from each domain in the PMP exam depends on the outcome of the last role delineation study and which areas are considered most important.

The exam has 200 multiple-choice questions. 175 of them are scorable while the remaining 25, called pre-test questions, are not. Pre-test questions allow PMI to monitor the question performance before adding them to the official exam questions. The 175 scorable questions are broken down into the following percentages:

Initiation: 13%

Planning: 24%

Executing: 31%

Monitoring and Controlling: 25%

Closing: 7%

What Topics Are Covered in Each Domain?

PMP Domains are groups of tasks that the project manager needs to do in order to manage projects and the knowledge or skills needed to do these tasks efficiently. Some of these knowledge areas and skills cross multiple domains and tasks. In this section, we will outline which tasks, knowledge areas and skills are needed in each domain.

Domain 1: Initiating

The first domain on the PMP is called Initiating. The aim of this domain is to test your ability to perform the tasks needed to initiate a project or a phase of a project. Before a project can start, it needs to be determined that the idea for the project and its main objectives are feasible. The project manager then needs to perform several tasks to ensure the project can be completed effectively and get approval to start the project. There are eight tasks within the initiating domain. They are:

• Performing project assessment to determine feasibility
• Identifying key deliverables based on business requirements
• Performing stakeholder analysis
• Identifying high-level risks, assumptions and constraints
• Developing the project charter
• Getting approval of project charter from sponsor
• Conducting benefit analysis with relevant stakeholders
• Informing stakeholder of approved project charter

Specific knowledge and skills needed in this area include: analytical skills, benefit analysis techniques, elements of a project charter, estimation tools and techniques and strategic management.

Domain 2: Planning

The second domain on the PMP is called Planning. The aim of this domain is to test your ability to perform tasks needed to outline a clear course of action for achieving the objectives of the project. For example: creating a schedule, determining how finances will be managed, determining how change will be managed and so forth. All the planning information is stored in the project management plan. There are 13 tasks within the planning domain:

• Reviewing and assessing detailed project requirements, constraints and assumptions with stakeholders
• Developing a scope management plan
• Developing a cost management plan
• Developing the project schedule
• Developing the human resource management plan
• Developing the communications management plan
• Developing the procurement management plan
• Developing the quality management plan
• Developing the change management plan
• Developing the risk management plan
• Presenting the project management plan
• Conducting the kick-off meeting and communicating relevant information
• Developing the stakeholder management plan

Specific knowledge and skills needed include: change management planning, cost management planning, inclusion of project budgeting tools and techniques, communications planning, contract types and selection criteria, estimation tools and techniques, human resource planning, lean and efficiency principles, procurement planning, quality management planning, requirements gathering techniques (e.g., planning sessions, brainstorming and focus groups), regulatory and environmental impacts assessment planning, risk management planning, scope deconstruction (e.g., WBS, scope backlog) tools and techniques, scope management planning, stakeholder management planning and time management planning, including scheduling tools and techniques and workflow diagramming techniques.

Domain 3: Executing

The third domain on the PMP is called Executing. The aim of this domain is to test your ability to perform the tasks needed to carry out the course of action set out in the project management plan. The project manager needs to coordinate resources, ensure they understand and implement the plan, manage how project information is communicated and manage the relationship with stakeholders. There are seven tasks within the executing domain. They are:

• Acquiring and managing project resources by following the human resource and procurement plan
• Managing task execution based on the project management plan
• Implementing the quality management plan
• Implementing approved changes and corrective actions by following the change management plan
• Implementing approved actions by following the risk action plan
• Managing the flow of information by following the communication plan
• Manage stakeholder relationship by following the stakeholder management plan

Specific knowledge and skills needed include: continuous improvement processes, contract management techniques, elements of a statement of work, interdependencies among project elements, project budgeting tools and techniques, quality standard tools and vendor management techniques.

Domain 4: Monitoring and Controlling

The fourth domain on the PMP is called Monitoring and Controlling. The aim of this domain is to test your ability to perform the tasks needed to track and review the progress and performance of the project. The project manager needs to do everything necessary to make sure the project is on track and that deliverables meet the expected standard. There are seven tasks within the monitoring and control domain. They are:

• Measuring project performance
• Managing changes to project following change management plan
• Verifying that project deliverables conform to the standards in the quality management plan
• Monitoring and assessing risks
• Reviewing issue logs
• Capturing and analyzing lessons learned
• Monitoring procurement activities according to the procurement plan

Specific knowledge and skills needed include: performance measurement and tracking techniques (e.g., EV, CPM, PERT, trend analysis), process analysis techniques (e.g., LEAN, Kanban, Six Sigma), project control limits (e.g., thresholds, tolerance), project finance principles, project monitoring tools and techniques, project quality best practices and standards (e.g., ISO, BS, CMMI, IEEE), quality measurement tools (e.g., statistical sampling, control charts, flowcharting, inspection, assessment), risk identification and analysis techniques, risk response techniques and quality validation and verification techniques.

Domain 5: Closing

The fifth and last domain on the PMP is aptly called Closing. The aim of this domain is to test your ability to perform tasks needed to finalize all activities and formally close the project. The project manager needs to ensure that the client accepts the deliverables and document lessons learnt for future projects. There are seven tasks within the closing domain. They are:

• Obtain final approval of project deliverables from relevant stakeholders
• Transfer ownership of project deliverables to assigned stakeholders
• Obtain financial, legal and administrative closure
• Prepare and share final project report according to the communications management plan
• Collate lessons learned and conduct a project review
• Archive project documents and materials
• Obtain feedback from relevant stakeholders

Specific knowledge and skills needed include: archiving practices and statutes, compliance (statute/organization), contract closure requirements, close-out procedures, feedback techniques, performance measurement techniques (KPI and key success factors), project review techniques and transition planning techniques.

Further knowledge areas and skills

There are additional knowledge and skills that cut across all 5 domains. They include: active listening; applicable laws and regulations; benefits realization; brainstorming techniques; business acumen; change management techniques; coaching, mentoring, training and motivational techniques; communication channels, tools, techniques and methods; configuration management; conflict resolution; customer satisfaction metrics; data-gathering techniques; decision-making; delegation techniques; diversity and cultural sensitivity; emotional intelligence; expert judgment technique; facilitation; generational sensitivity and diversity; information management tools, techniques and methods; interpersonal skills; knowledge management; leadership tools, techniques and skills; lessons learned; management techniques; meeting management techniques; negotiating and influencing techniques and skills; organizational and operational awareness; peer-review processes; presentation tools and techniques; prioritization/time management; problem-solving tools and techniques; project finance principles; quality assurance and control techniques; relationship management; risk assessment techniques; situational awareness; stakeholder management techniques; team-building techniques; and virtual/remote team management.

Conclusion

I hope this has given you a better understanding of the PMP domains and what they cover. Future article topics will be focusing on the each of the PMP domains and going into more details about their respective tasks, knowledge and skills.

Sources

Project Management Professional (PMP)®️ Handbook, PMI

Project Management Professional (PMP)®️ Examination Content Outline, PMI

To download Free Project Management Templates you can visit www.managementproject.net